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DISPUTE RESOLUTION AND THE COURTS
RENOVATION & INNOVATION
by
Jack R. Miller,*
Member of the Barreau du Québec (Bar of
Quebec)
and the Law Society of Upper Canada (Bar of Ontario),
President of Interlex Group of Canada Inc.,
Conflict Resolution and Dispute Settlement Professionals
I was admitted to the Bar of Quebec in 1966 and the
Bar of Ontario in 1979. For most of that time, I was
a member of a large and successful law firm, Martineau
Walker in Quebec and Fasken Martineau in Ontario.
Over that period, I have pleaded numerous complex
commercial and administrative law cases before the
Quebec Courts, the Ontario Courts, the Federal Court
of Canada and the Supreme Court of Canada as well
as before many administrative tribunals and other
decision-makers and fact-finders.
I first heard of ADR in 1982. I heard of it from
my clients. At the time, I considered myself a hard-nosed
litigator of the fair but tough variety. I had learned
from my mentor, Robert Walker, that once the decision
had been taken to go to court, to get to trial by
the most direct expeditious route. Settlement was
not a goal. I loved it. I called it 'the chase': the
fox and the hound. Sometimes you were the fox, sometimes
you were the hound.
* 3680 de la Montagne Street, Montreal,
Canada H3G 2A8
Tel.: (514) 289-8614 fax: (514)
289-8774
Somehow, my clients didn't always share my enthusiasm.
For one thing, they had to pay my bills, which I myself
would not have liked to receive, and for another thing
they still had to face the prospect of losing. And
the trial was many years in the future. Along the
way, they would lose a lot of time and energy of key
people in the trial process. As they say, time is
money.
No wonder managers (and owners) of business corporations
put pressure on their internal legal counsel to find
alternatives to what they called "the high cost of
litigation". This led to the founding of organizations
like the Center for Public Resources headquartered
in New York City. And it led to clients of Jack Miller
asking Jack Miller to help them look for these alternatives.
The high costs of litigation were not the only motivation
of the search for alternatives. Other factors also
were important: the trauma of the litigation process,
the destruction of business relationships in the litigation
process, the inflexibility of the rules, the limited
options of the litigation process, the adversarial
confrontation of the litigation process, etc. If you
listen to clients talk about their motivations, I
think that you will hear them talk about these other
factors first. The clients were not getting value
for their money. The clients were carrying on business
in a different way under a different set of assumptions.
I'll give you one small example. A client consults
a lawyer, sensing a need for the assistance of a third
party, generally to tell the other guy to shape up.
The lawyer accesses that third party, namely the Court,
by means of legal proceedings where the lawyer "represents"
the party. What does that mean? It means that you've
lost your voice and that someone else is going to
speak for you. You'll only be able to speak through
legal pleadings, affidavits, under the rules of evidence.
Think about the trauma of this. Transpose it to some
other context. Clients want control, not of the other
guy, but of themselves. Adjudication means someone
deciding for you.
Dispute Resolution represents a major shift, which
goes way beyond a concern for high costs: clients
want quality at a low cost. At first, many felt that
they could ride the back of the discomfort of lawyers
and courts and say that they could do a better job
at a lower cost. Arbitration, mediation, conciliation,
negotiation are not new: they are mentioned in the
Bible. In fact, it is highly constructive to look
at what mediation was in the Bible. I'll leave it
to you to look this up and to think about it
While arbitration, mediation, trials, etc. are time-honoured
and appropriate decision-making mechanisms in certain
situations, it was clear that they were being over-burdened
and utilized in inappropriate situations while leaving
major needs of the public unaddressed. Those traditional
decision-making mechanisms need an overhaul. Mainly
they need burdens removed from them so that they can
function properly according to their original design.
There is also a need for innovative mechanisms which
can work harmoniously alongside so that the whole
constitutes an efficient and effective dispute resolution
system meeting the needs of the public.
It is the traditional dispute settlement mechanisms,
renovated and restored to their original design, and
the new conflict resolution mechanisms which together
constitute Dispute Resolution. I have identified 38
Dispute Resolution systems. There are more. I list
those that I could name. We are inventing more because
the new paradigm is that the process is designed to
fit the circumstance and not vice versa.
With this background, I now come to the truly innovative
and pioneering work of the Quebec Superior Court,
District of Montreal, which began under the leadership
of then Chief Justice Alan B. Gold in 1989, continued
and is continuing under the leadership of Chief Justice
Lawrence A. Poitras, with the support of the Barreau
du Québec, le ministère de la Justice
du Québec, the Honourable Gil Rémillard,
Minister, and the Board of Trade of Metropolitan Montreal.
This pioneering work has been animated by the Honourable
Mr. Justice Gontran Rouleau, aided and supported by
his colleagues. It has been my very great privilege,
along with several of my colleagues, during this period,
to assist not only the Court and Mr. Justice Rouleau
and his colleagues but also the Bar, the Justice Department
and the Board of Trade to realize their deeply felt
concern for justice by the integration of innovative
conflict resolution processes into the Court's dispute
resolution process for commercial and administrative
law matters. Former Board of Trade President, Jean
Guibault, who initiated a conflict resolution program
at the Board, is now Mr. Justice Jean Guibault of
the Quebec Superior Court.
In the time and space allotted to me today, I can
only refer to a few of the features which might characterize
and distinguish the pioneering work of the Quebec
Superior Court.
First, it is above all motivated by a quality objective
as opposed to a quantity objective. Actually, they
go hand in hand in the new paradigm. Arbitration is
well established in the law of Quebec. The Court has
a well-established case management program, featuring
a pre-trial conference. There is an established Mediation
Program for matrimonial, principally divorce settlements,
which might some day be extended to other kinds of
cases.
So the program is not arbitration - it does not compete
with the judges. The only arbitrators in the court
system are the judges themselves. However, the Quebec
Code of Civil Procedure makes handsome provision for
arbitration. The program is not case management -
it does not compete with judges handling pre-trial
conferences. The program is not mediation - this is
already provided, at least in the divorce settlement
area.
What is it then? We call it "conciliation", a reference
to the familiar and traditional, and "consensus-making",
a reference to the unfamiliar and the innovative,
indicating the synergy and interaction of the two
paradigms of dispute settlement and conflict resolution,
"Conciliation et Concertation" in the French language.
It involves a role for an "animateur-expert" which
we have rendered in English as "expert moderator"
or "conflict resolver". It is consensual, binding,
decision-making, interest-based, rights-assured, power-respected.
It works. That's the good news. The bad news is that
it's unfamiliar and innovative, especially to the
legal community, although it parallels change in the
business community. Many people will stay in a bad
situation because of their fear of the unknown. At
least the bad is known to them. "The devil you know,
etc." So it is one of the roles of the Court to assist
the community who works with it to gently experience
Conciliation & Consensus-Making. Accordingly,
the program is voluntary and does not prejudice trial
dates arrived at through the case management system.
The result is enormous savings at the same time that
tremendous quality gains are being made for all concerned.
However, change does require adjustment. The chief
challenge of the court is the traditional view of
itself as having the mission exclusively of rendering
judgments. However, final judgments only dispose of
about 10% of cases brought to the court. What happens
to the other 90%? There is nothing sadder in my view
than to see a beautifully reasoned and highly literate
judgment which does not put an end to the strife between
the parties.
We know that the chief mission of the courts is justice
for the parties. We refer to the courts as 'the Courts
of Justice'. They work in a "Palais de Justice". There
is a tradition of judges in chambers promoting out-of-court
settlements. Parties must satisfy the Court to obtain
equitable relief that there are no other means of
obtaining such relief than by the intervention of
the court.
The program targets the toughest cases in the system
from the moment that the Court has jurisdiction to
intervene, namely commercial and administrative cases
which the parties have declared ready for trial and
have estimated at least 3 days for trial.
The Court issues an invitation to the parties and
their counsel to consider a conciliation and consensus-making
decision-making process prior to trial without prejudice
to their trial date and to attend an information session
hosted by the Court on such a process.
At the information session, which is without obligation
for the parties and their counsel, the Court presents
its support for such an initiative and an expert on
such processes attends
pro bono publico to give detailed information
to the parties. Both the parties and their counsel
participate.
The parties then decide whether or not to take advantage
of the opportunity. If not, the case continues its
course to trial. If yes, the case proceeds to conciliation
and consensus-making with the trial still available
as a safety net in case the parties are not able to
reach a consensus or in case the parties need the
Court to settle a particular question. The parties
then retain the conflict resolver of their choice
to assist them on a basis of reasonable fees, market
driven.
In the pilot project involving about 170 cases, all
parties and their counsel responded positively to
the initiative. About 20% decided that it was not
for them. About 20% decided it was for them and wanted
to proceed immediately. About 60% needed further information.
The trial time saved is not lost since the Chief Justice
then can make it available to parties who need it
on an urgent basis.
At the present time, necessary logistical support
is being put in place to support the program, including
the number of experts qualified to operate in a paradigm
of conflict resolution in a dispute resolution program
in a Court. The benefits are clear: substantial savings
and an enhanced quality of justice. But the challenge
of change remains. The Court wants to make sure that
the program is built well and that it succeeds. Strong
leadership is required to meet this challenge.
Article published in SPIDR (Society of Professionals
in Dispute Resolution)
Seeking Common Ground
21st Annual International Conference
Toronto, Ontario
October 20-23, 1993
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